When you are busy doing your job, sometimes, you lose focus on managing your responsibilities. As more tasks, projects, and deadlines approach, we forget to question our own processes. Take a moment and think about how much you wish you could get done in a workday. Now, think about how much actually gets done. The issue lies in the lack of momentum. Momentum is built by the “flow” of checking things off your “to-do” list. We need to create and encourage momentum in the workspace.
Luckily, Microsoft Teams is a tool that will help. When you are looking to collaborate, share accountability, and build momentum, turn to your tools, not to your memory.
You may take advantage of Microsoft 365 Suite in your office for your day-to-day responsibilities. While Microsoft offers Word, PowerPoint, and Excel, have you considered its other capabilities for your workflow? Microsoft Planner is a tool that can be used within Microsoft Teams that allows you to delegate tasks and set expectations. By labeling, assigning, and grouping tasks, you and your entire team will know where and when the work is completed.
Last month, our webinar “Microsoft Team for Your Team” with Craig Sroda, CEO/Owner/Founder of vCIO Global, went into detail about how to optimize your Microsoft 365 platforms. Sroda explained the importance of developing a foundation for collaboration. Maybe you cannot be in-person to express why a certain task was restructured. The transparency Teams gives you and your colleagues will keep everyone “in-the-know.” Stay accountable and strengthen trust within your team.
Microsoft Planner allows you to set tasks, maximize your meeting outcomes, and showcase your productivity. It complements the features of Microsoft Teams, which can serve as your file drive and communication channel. If your office already has an Outlook email subscription, implementing Microsoft Planner and Microsoft Teams will keep all your communication in one place. Say goodbye to unnecessary emails, wondering where a file is, or if your coworker has completed their tasks.
The satisfaction from checking off your “to-do” list is part of our human nature. We should follow our instincts and encourage the momentum that comes from marking the “complete” box. This will only increase efficiency and share incentives for hard work. An entry-level, manager, or CEO position can benefit from the capabilities that Microsoft Teams offers.
Watch the full webinar here to learn how Sroda organizes his Microsoft Planner.
If you have any follow-up questions about how to implement this in your organization, feel free to reach out to us.